Requirements for County Coordinators



This page gives our county coordinators the basic guidelines and responsibilities for being a part of our project. If you would like to join our effort, please review the information below.

It might seem like a huge laundry list, however WYGenWeb actually has very few requirements of its county coordinators (CCs). Aside from complying with the following items, CCs enjoy complete latitude regarding the location, design, and content of their individual sites.

Those items considered essential for affiliation with the WYGenWeb project are designated as requirements. The state coordinator (SC) will make every reasonable effort to assist CCs who are not in compliance with the requirements before removing links to their sites. The guidelines include items that are not essential but are highly recommended for the benefit of WYGenWeb's visitors.

1. County sites are required to include the following:
  The CC's name and a current email address (or link to the Email Registry ID) somewhere on the main home page.
  Logos of both the WYGenWeb Project and the USGenWeb Project must be displayed on the county's home page. The logo or project name must link to the main page of the respective project and may not be resized.  Find the logos here:
  QUERIES. The USGenWeb Project requires a query system for each county website. There are several different methods for doing this.
  • The County Coordinator creates an internal site query board where visitors can enter their queries into a forum style board themselves.  If queries are entered by the County Coordinator, they must be placed on the query board within a reasonable amount of time (1 week is the usual time).
  • The County Coordinator creates an internal site query board whereby visitors send the data directly to the CC.  If this method is used, the County Coordinator must keep the queries up-to-date.
  • Create a queries links to the the Wyoming boards at Ancestry and/or GenForum.

A word about why Ancestry or GenForum boards are recommended by the WYGenWeb for all counties: Statistics have shown that the counties using those boards have higher traffic to their sites and more queries submitted than sites not using them.  Also, the county lines in Wyoming changed significantly between the years 1860 - 1921, the years when most genealogists do research in Wyoming. With the "global" search feature of Ancestry's and GenForum's boards, researchers have a better chance of finding answers to their queries.

2. CCs are required and ACCs are requested, but not required to:
  Be subscribed to the WYGenWeb mail list. (The SC will automatically subscribe new CCs.)  Derogatory, insulting, embarrassing, or other inappropriate email posting will not be tolerated on the list.

NOTE: If the ACC chooses not to subscribe to the state mail list, s/he will not be eligible to vote in any WYGenWeb and/or USGenWeb election.

  Not block mail from the SC, ASC, and/or mail list. 
  Respond to monthly roll calls.  If there is no response to two (2) consecutive roll calls and to private attempts to contact him or her, the CC will be removed.
  Provide at least one alternate method of contact  (phone number or actively-used alternate email address).  (This information will be held in the strictest of confidence and is for use in the event that the CC's email address starts bouncing.)
  Provide the names and email addresses of ACCs so that they can be given proper recognition for their contribution to the project ("officially" listed as ACC on the county selection and county gateway pages on the state site).
  Notify the SC of any change in the CC's and/or ACC's information.
  Respond to researcher/visitor concerns, complaints, notices of bad links, etc., whether they are contacted directly or notified by the SC/ASC.  (This does NOT include requests for research.)
  Notify the SC if they are going to be unavailable for an extended period of time.
3. Solicitation of funds, advertising, or using the WYGenWeb site for personal gain is not permitted. 
  CCs may acknowledge their host servers but may not use a WYGenWeb site to seek contributions intended to support the site.  
  Sites may include a listing of research materials and/or services available for sale or hire by the coordinator, genealogical/historical society or others (for example, a listing of books for sale or a list of researchers for hire), provided that the actual arrangements between the researcher and those offering the service are not conducted through the county site. Contact information and cost for ordering books or charges for lookups may be included.
4. Material contributed to a WYGenWeb county site may be removed only upon request of its submitter. An outgoing CC must ensure that a copy of all contributed material remains with the project. Outgoing CCs have the option of specifying whether their format or presentation of the pages (html coding, graphics and/or backgrounds) may be used by a subsequent CC. (Only the raw data, photos, etc. must be made available for an incoming CC.  Copyright of the format or presentation of the data, photos, etc. still resides with the outgoing CC and s/he can choose to allow or disallow its use.)
5. Embedded browser scripts shall not be used to redirect the visitor's web browser to an external site, but may be freely used as an internal site management and enhancement tool.
  Links to any political party or to any non-government political organization are prohibited..
  Providing links to other non-commercial genealogical web sites relevant to the county, such as those operated by another organization or individual, is encouraged, but a WY GenWeb county site cannot consist entirely or primarily of links to non-WYGenWeb or non-USGenWeb sites. There must be sufficient information available on the site without following any off-site links that a visitor will perceive the list of off-site links as being a minor part of the WYGenWeb site.
  Any links to genealogy-related for-fee sites (subscription-based sites or sites that charge for access to their records) must be clearly labeled as such.

County Coordinators do not do free research, except at their own discretion. However, each County Coordinator is expected to be responsive to the public. If a County Coordinator does not answer your emails within a reasonable amount of time, please contact the State Coordinator with your questions, submissions, or needs.


CCs are requested to keep their websites updated and active on a continuing basis, and are encouraged to seek assistance if needed. Updating can simply mean adding or fixing links or adding new material. CCs are also encouraged to add the following items as appropriate:
  Information about other local resources available (libraries, historical/genealogical societies, addresses for county clerk or other contacts for requesting copies of records, etc).
  County formation information (so the researcher would know where to go for prior or later records).
  A method to quickly identify newly added information. 
  A surname registry or other method to identify "who's researching whom."
  A listing of published research materials on the county (books, CDs, etc.) and where to order, if available.
  A search engine.
  Local pictures.




Last Updated:  21-Jan-2009 01:17:06 MST

  The WYGenWeb Project
Colleen Pustola, State Coordinator

Copyright 2015 by The WYGenWeb Project. All Rights Reserved.