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ARTICLE
I
Members
Section
1. Any person or
organization interested in the purpose and goals of the Association is
eligible for membership upon application. There
are no specific qualifications for membership to be considered by the
Board except the payment of required dues.
Section
2. The membership shall
consist of Active, Honorary, Student, Life and Patron members.
Section
2(a). Active and
Student members shall be persons who are interested in the objects and
purposes of this Association and who are approved by the Board of
Directors for membership. They
shall have voting privileges provided they pay annual membership dues of
ten dollars ($10.00) and five dollars ($5.00) respectively.
Section
2(b). Honorary members
shall be proposed by the Board of Directors and approved by vote of
those present at a regular meeting of the Association.
They shall have the privilege of active members but pay no dues
and have no vote.
Section
2(c). Life membership
in the Association may be conferred by the Board of Directors upon any
member of the Association who pays two hundred fifty dollars ($250.00).
Such members shall be entitled to all the privileges of active
membership.
Section
2(d). Patron membership
in the Association may be conferred by the Board of Directors upon any
member of the Association who pays five hundred dollars ($500.00).
Such members shall be entitled to all the privileges of active
membership.
Section
3. A former member may
be restored to membership by a vote of the Board of Directors upon such
terms and conditions as they may deem appropriate providing the former
member pays any current year’s dues.
ARTICLE
II
Officers
Section
1. The elected officers
shall be a President, a First Vice President, a Second Vice President, a
Recording Secretary, a Corresponding Secretary, and a Treasurer.
Section
2. The President shall
preside at all meetings of the Association and of the Board of
Directors. The President
shall be an ex-officio member of all committees except the
Nominating Committee. The
President shall appoint all special committees.
Section
3. The First Vice
President shall act for the President when required and shall be
Chairman of the Program Committee.
Section
4. The Second Vice
President shall be Chairman of the Membership Committee.
Section
5. The Recording
Secretary shall keep a record of the meetings of the Association and of
the Board of Directors. An
attendance card shall be kept at Board meetings.
Section
6. The corresponding
Secretary shall conduct official correspondence of the Association and
issue notice of meetings.
Section
7. The Treasurer shall
receive all money belonging to the Association; shall deposit and
disburse funds by order of the Association and/or Board of Directors;
shall keep a record of such funds; and shall keep a record of members of
the Association to include date joined, and amount and date dues were
paid. The Treasurer shall
keep the Publications Chairman advised of the members who are eligible
to receive the Bulletin and the Corresponding Secretary advised
of those to be notified of the meetings.
The books of the Association shall be audited every two (2) years
by an Auditing Committee appointed by the President.
The Treasurer’s position shall be bonded by a corporate surety.
ARTICLE
III
Board of Directors
The
Board of Directors of the Association shall consist of the officers of
the Association, the immediate Past President, and the
Directors-at-Large. The
Board of Directors shall meet upon the call of the President or upon the
request of five (5) members and shall transact necessary business of the
Association. Seven (7) members shall constitute a quorum.
ARTICLE
IV
Nominations and Elections
Section
1. At the first annual
meeting (to be called by the initial Board of Directors), the members
shall elect not less than nine (9) nor more than thirty (30) directors,
for terms to begin upon election. Seven
(7) shall be elected for a term of one (1) year; seven (7) shall be
elected for a term of two (2) years; and seven (7) shall be elected for
a term of three (3) years. At
each annual meeting thereafter, the members shall elect seven (7)
directors to serve for terms of three (3) years beginning to succeed
those directors whose terms will have expired.
An elected director may succeed himself but shall not serve for
more than two (2) full consecutive terms.
Any director may be removed by a two-thirds vote of the Board of
Directors.
Section
2. A nominating
committee shall be appointed by the President at the April meeting to
present a slate of officers in odd years and a slate of directors
for election at the July annual meeting of the Association.
The immediate past President shall serve two (2) years as a
member of the Board of Directors.
Section
3. Nominations for any
office may be made from the floor, provided the consent of each nominee
has been obtained.
Section
4. Officers shall take
office following the July meeting after election.
Section
5. A vacancy in any
office or additional board members may be elected by the Board of the
Directors at any time.
Section
6. The term for the
Officers shall be for two (2) years.
An officer shall be elected for two (2) consecutive terms, or
more, if it be the wish of the membership of the Association.
ARTICLE
V
Committees
Section
1. There shall be the
following fifteen (15) standing committees:
Archeology, Bylaws, Cemetery, Colonial Era Revolutionary and
Civil War Sites, Finance, Genealogy, Hospitality, Long-Range Planning,
Membership, Nominating, Picture Collection, Program, Publicity &
Publications, Special Events, and Ways and Means. They shall be appointed by the President, at his discretion.
Section
2. Special Committees
to advance the work of the Association and to be responsible to the
Association for specific activities and projects may be authorized and
established by the President and/or Board of Directors of the
Association.
ARTICLE
VI
Dues
Section
1. Annual dues shall be
due and payable at the first regular meeting of the fiscal year, which
shall be July 1 of each year through June 30 of the following year.
The Board of Directors shall determine the amount of annual dues.
Section
2. Life membership dues
shall be invested in a special fund as determined by the Board of
Directors, and the income from this fund may be used for the current
expenses of the Association.
ARTICLE
VII
Meetings
The
Association shall hold an Annual Meting in July as well as General and
Special Meetings authorized by the Board of Directors.
The meetings of the Association shall be held at a central
location in Newport News, Virginia, or at such other place as may be
determined by the President.
ARTICLE
VIII
Publications
The
Association shall issue a semi-annual publication containing material
related to the purpose of the Association.
ARTICLE
IX
Amendments
Section
1. These bylaws may be
amended at any meeting of the Association by a two-thirds (2/3) vote of
those present and voting, provided prior notice of the proposed
amendment has been given.
Section
2. Amendments shall be
effective upon adjournment of the meeting at which they were adopted.
ARTICLE
X
Parliamentary Authority
The
Association shall be governed by Robert’s Rules of Order Newly
Revised where applicable and not in conflict with these bylaws.
Bylaws
Committee: Wilson T. Ellis,
Chair
Russell Parrish
Sally McGehee
Westa Morris
Ann Williams
Susan Wilmoth
(Adopted
December 1, 1994)
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