In addition to website navigation, this structure
provides a means of efficient communication for project volunteers. All volunteers are
required to maintain open communication with their peers (same level) and with the project
one level up or down.
Section IV: Advisory Board
The UGS is advised by the Advisory Board (AVB). The
AVB is made up of at least the UGS Coordinator and 5 other unique members. The main
function of the Advisory Board is to add stability to the UGS and its related projects by
providing a sense of organization. It is difficult managing a large, growing internet
volunteer workforce, along with any established Chapters, and the Advisory Board helps to
make sure that the basic needs of the Society and projects are being met. This includes
but is not limited to: maintaining the project website, upholding policy and standards,
maintaining communication via the country coordinator mail list, serving as arbitrators
should the need arise, and generally being available to the public to answer questions
about the UGS or related projects.
Section V: Responsibilities of Coordinators
Each level within the UGS is coordinated by one
individual or group. The duties for each level are outlined below:
Project Coordinator: A Project Coordinator (PC)
hosts one or more projects. The PC is appointed by the UGS Coordinator or Advisory Board.
In that position, the PC serves as a member of the UGS Advisory Board. The primary
responsibility of the Project Coordinator is to recruit and train volunteers to help with
the project within their area. The PC maintains a index of sub-projects within the overall
project and offers assistance to coordinators in website design, policy, etc. The PC also
offers grievance and arbitration should a conflict arise within a project site.
Chapter Coordinator: The Chapter Coordinator (CC)
is responsible for creating and maintaining the chapter level website. They recruit
chapter members and usually manage a country-wide mail list for membership. The chapter
website offers general assistance to the researcher and usually has links to a general
query message board or mail list that researchers can use. In addition to the above, the
chapter coordinator tries to establish working relationships with other local
organizations and societies (archives, research, universities, etc.) and often coordinates
projects to benefit researchers in that country. The CC works with the PC for any specific
Sub-Project Coordinator: The Sub-Project
Coordinator Coordinator (SPC) is responsible for creating and maintaining any sub level
project website. They recruit and train volunteers and usually manage a subproject-wide
mail list for subproject volunteers. The subproject website offers general assistance to
the researcher and usually has links to a general query message board or mail list that
researchers can use. In addition to the above, the subproject coordinator tries to
establish working relationships with other websites (archives, research, universities,
etc.) that pertain to the specific sub-project and coordinates activities with the PC to
benefit researchers. The SPC may be appointed by the PC or the CC responsible for that
region or may be elected by the members of the specific chapter.
Section VI: Project Requirements
Links and Logos
Each UGS project site is required to display the
UGS Project Logo:
and must include a return link to the UGS (https://sites.rootsweb.com/~ukrgs/) home
Additionally, each UGS sub project site must
include a return link to the main project site that is one level up.
Any other links (e.g. upwards to a specific
region/country, sideways to neighboring projects, downwards to individual project tasks,
etc.) are encouraged but not required.
The official UGS Logo is reserved for display only
on official UGS websites, not to be used on individual project or coordinator web site.
The official Ukrainian Roots Genealogy webring
graphic is reserved for display only on webring member websites, not to be used on any
other individual web site that is not included in the webring community.
Page Layout and Contents
The UGS encourages the free expression of the
webmaster in choosing appropriate themes, backgrounds and page graphics for their
websites. The use of regional and ethnic cultural photos and images are encouraged. We ask
that all websites refrain from using political statements and/or images. The use of
inflammatory, derogatory statements made towards any person or groups of people will
result in the immediate removal of a project website and project volunteer.
The page layout designed by the
coordinator/designer/webmaster is the property of the coordinator/designer and not the UGS
or any advisory board member or project coordinator or chapter coordinator or sub project
coordinator. All images and text remain the property of the webmaster and may not be
reproduced or used in any manner without the expressed written consent of the webmaster
and/or their assignee.
Any materials donated to the website, i.e.,
transcription of databases, etc., are property of the original submitter of such material.
No copyrighted materials shall be used without the permission of the authors to post such
Materials from any publication copyrighted within
the past 75 years shall not be allowed into the archives without written permission of the
author or person/persons who own the copyright. Project volunteers should refrain from
copying or posting material that is copyrighted. If you are unsure of an item's copyright,
it is best to err on the side of caution and not post this information online. The UGS
will not pay royalties to any person or organization and will not mediate any copyright
Note: Submissions made to third party Message
Board systems are governed under the copyright policy by the administrators of said board
Until further notice, the copyright law observed by
the UGS shall be the Berne Treaty of 1978.
Query Pages or BBS Systems
Each project, chapter, and sub-porject coordinator
shall be required to maintain a method for researchers to submit queries. The
coordinator may choose to administrate a query page/bulletin board system or they may
choose to provide a link to an existing message board related to their project/region.
The coordinator is free to choose a system/method which works best for their project web
The contents of each UGS project website will vary
depending on the volunteer coordinators knowledge and understanding of the project/region.
The following elements are encouraged on all project websites:
UKRGENSOCIETY-L Mail List
The UGS Mail list was created as a vehicle to
promote internal communication between coordinators and members, and to disseminate
information pertinent to all UGS members. The list is NOT closed to subscription (see: https://sites.rootsweb.com/~ukrgs/ugs_maillist.htm
for more information).
UGS-ADVISORY-L Mail List
The UGS Advisory Mail list was created as a vehicle
to promote internal communication between Advisory Board members and to disseminate
information pertinent to all UGS. The list is closed to subscription.
Section VII: Rights of Coordinators
No coordinator may be removed without due process.
No one associated with the UGS can seize, copy and/or redistribute web pages from any
other UGS website. Every project website is the sole property of the coordinator/webmaster
except those pages that belong to the UGS itself (homepage, country index, policy page,
faq, and archives).
No one shall be expelled from the project without
due process. No corrective action shall be issued with less than 30 days notice given to a
coordinator unless the situation is deemed serious (site is offline or unavailable for a
prolonged period of time). Thecoordinator shall have no less than 30 days notice to make
any corrective actions deemed appropriate by the advisory board or other committees.
Any dispute between local coordinators shall be
handled by the UGS Coordinator or Advisory Board.
Any matter involving RootsWeb,Inc.com and their
issuance of website accounts or mail lists shall be handled by a committee established by
the Advisory Board.
Any matter involving non-RootsWeb,Inc.com accounts
shall be handled by the Advisory Board.
Section VIII: Removal of Coordinators
No coordinator shall be expelled without due
process (see above). Violation of any said policy (including those listed above but not
limited to: use of inflammatory, derogatory materials or statements, political statements,
pornographic materials or web links, site abandonment, refusal to abide by UGS policy,
etc.) may result in the immediate removal of a coordinator and/or removal of a chapter
from any association with the UGS.
The UGS Cooridinator, Project Coordinator, Chapter
Coordinator may post a temporary page online redirecting visitors to the appropriate site
until a replacement coordinator is found. All contents of the website belong to the
coordinator and the chapter/regional coordinator may not use or copy any page contents
without the permission of the author. The website account, if hosted at RootsWeb,Inc.com,
belongs to the coordinator who requested it. No regional or country coordinator may take
over an account without permission from the coordinator. In the case of an abandoned
account, the chapter/country coordinator should contact RootsWeb,Inc.com system
administration directly to discuss the appropriate procedure for procuring the account (in
most cases a new account will be created for use by the new coordinator). Additionally,
mail lists and query boards belong to the coordinator who requested them and not to the
website. The project coordinator or chapter coordinator should contact RootsWeb,Inc.com to
request assistance with the query board maintenance. Likewise they should contact the email@example.com for
assistance with a project/chapter level mail list. However, unless the coordinator fails
to maintain the query board or mail list (their mail is bouncing) RootsWeb,Inc.com will
not intervene to remove a coordinator.
Replacement of project, chapter and/or sub-project
coordinators shall be determined solely by the UGS Coordinator or their assignee (advisory
board if requested).