The Board of Directors of ROLL CALL: Friends of Camp Hearne held its regularly scheduled meeting on November 21, 2002, at Hearne City Hall at 1:30 pm.

The following directors, constituting a quorum of the board, were present at the meeting:

Cathy Lazarus, President/Secretary
Joseph Garcia, Vice President
Kent Brunette, Member (via telephone)

Board members absent:

Dr. M. Waters, TAMU
Charles Bowman

Guests: Jennifer Davis, Hearne Economic Development Director

The October minutes reviewed and on motion duly made and seconded, it was unanimously

RESOLVED, that the minutes be approved.

Ms. Lazarus announced that no treasurer’s report was available for the meeting. Ms Lazarus did report that the cost of acquiring the Internet domain name of www.camphearne.info had been paid by Mr. Brunette, our newest director, and moved that he be reimbursed this expense. The expense was considered and discussed and, on motion duly made and seconded, it was unanimously

RESOLVED, that Mr. Brunette is reimbursed for the expense incurred in acquiring our project domain name upon delivery of a statement to the treasurer.

1. IRS Exempt Status: Ms. Lazarus announced that ROLL CALL had received the letter of determination from the IRS that granted us a federal tax-exempt status under the 501(c)3 rules.

2. State Franchise Tax Status: Ms. Lazarus announced that a letter requesting exemption from State franchise and sales tax has been submitted.

3. Landscape Architect Contract: Ms. Davis announced that the contract between the City of Hearne and Keese & Associates has been signed and will be mailed shortly. The contract represents a standard architectural service contract that requires Keese & Associates to design a roadside park for the Camp Hearne Historical Marker and a master plan for the site development in exchange for $4,500.  This is approximately the balance of our current funds.

4. Grant Application: Mr. Garcia reported that some of the applications are not available via the Internet and feels that an information-seeking trip to Austin may be necessary. Ms. Davis reported that the Texas Parks & Wildlife programs would require the completion of the City of Hearne’s Parks and Recreation Plan. Ms. Davis is completing this task and has requested that the Camp Hearne project be given top priority in this plan.

5. Corner Lot: Ms. Lazarus reported that she had contacted Dave Cunningham, a local realtor, to investigate the possibility of the Bert Wheeler Estate donating the 10 acre lot at the corner of FM485 and Central to ROLL CALL. If donation is not an option, then he will obtain the net asking price for inclusion in a grant application. To date, Mr. Cunningham has not been able to discuss the ‘gift’ with his contact.

1. Logo Design: Ms. Lazarus observed that the right logo design was very important. Ms. Davis agreed and stated that whatever design chosen and fonts used should be consistent on all documents. Mr. Brunette suggested a design similar to the one used on a German POW Website. Ms. Davis offered to contact some friends that might help with a graphic design. Dr. Waters has offered some of his photo images that might be used. All agreed to keep looking.

2. Newsletter: Ms. Lazarus presented a copy of a newsletter design called “The Bugler”. The design and content was discussed and approved with some correction.

3. Fundraising projects: Mr. Brunette suggested posting The Bugler with a solicitation page indicating different donation levels on the Camp Hearne website. Ms. Davis asked if it were possible to generate a list serve e-mailing from the Website. Mr. Brunette offered to consult with one of his contacts to see if this could be done via our current website. Mr. Brunette was also asked to determine the acquisition cost of an email address with the @camphearne.info suffix. It was also suggested that our newsletter be included with the Chamber’s mailings whenever possible.

Mr. Brunette also mentioned the importance of getting support from our various state and federal legislators.

Mr. Garcia stated the importance of contacting private corporations and offered to draft a letter requesting funds from area corporations doing business in Hearne.

4. Review Project Time Line: tabled 

Since there was no further business to come before the meeting, on motion duly made and seconded, the meeting was adjourned. 

Dated: November 21, 2002 

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