10.2002 Meeting
www.camphearne.info
 

R O L L   C A L L :   F R I E N D S   O F   C A M P   H E A R N E

Minutes of 10.17.2002 Meeting

The Board of Directors of ROLL CALL: Friends of Camp Hearne held its regularly scheduled meeting on October 17, 2002, at Hearne City Hall at 1:30pm.

The following directors, constituting a quorum of the board, were present at the meeting:

Cathy Lazarus, President/Secretary

Joseph Garcia, Vice President

Charles Bowman, Treasurer

Board members absent: Dr. M. Waters, TAMU

Guests: Jennifer Davis, Hearne Economic Development Director

September Meeting Minutes

Ms. Lazarus announced that the September Meeting Minutes had already been reviewed and approved by all members in order to proceed with obtaining a bank account.

Treasurer's Report

There was then presented to the meeting for approval a treasurer's reports detailing revenues and expenditures for the previous month indicating an account balance of $4,416. The report was considered and discussed and, on motion duly made and seconded, it was unanimously

RESOLVED, that the report presented to this meeting be approved;

Old Business

1. Corporate Tax Exemptions

Ms. Lazarus announced that an application has been submitted to the Internal Revenue Service with an application fee of $500.00. Determination of the corporation's exemption from payment of federal corporate income taxes under Section 501(c)(3) of the Internal Revenue Code is therefore pending.

Ms. Lazarus announced that the corporation is expected to be exempt from applicable state corporate income, franchise or similar taxes and will make appropriate requests as soon as the IRS determination is made.

New Business

1. Video tapes/CD: Ms. Lazarus then announced the receipt of three videotapes provided by Ken Johns concerning Camp Hearne. The content of the tapes were basically taped news reports from Channel 11, Houston CBS affiliate, a NBC report and a Texas news network. The quality of the video was not as good as hoped, but one report may be an excellent 5minute information video for the Website. All tapes were professionally copies by Barker Productions in Bryan and also transferred to a digital (DVD) format. The receipt for the copies made was presented and considered and discussed and, on motion duly made and seconded, it was unanimously

RESOLVED, that Ms. Lazarus is reimbursed for the cost of the reproduction of the videos related to Camp Hearne.

2. Audio wire speech. Ms. Lazarus announced that she had discovered an audio wire recording of a speech concerning the Prisoner of War Camp given by Mr. N.L. McCarver, Sr. The content of the speech is unknown and as discussion pursued to request a transcription or copy of audio from either UT or Baylor University. TAMU does not have a machine to play back the recording.

3. Landscape Architect's bid for services. Ms. Davis announced that she would not be able to share the information until the next meeting.

4. Grant Application. Mr. Garcia presented information and an application checklist concerning grants available from the Texas Parks & Wildlife Department. Mr. Garcia suggested concentrating on either the Recreational Trails Grant or the Small Community Grant (deadline 01/31/03). After discussing possibilities, assignments were made to gather information required on the checklist as follows:

Cover Letter through Program narrative ---> Cathy Lazarus

Environmental Assessment & Environmental Checklist ---> Joseph Garcia

Other agency documentation, etc. ---> Charles Bowman, Jennifer Davis

5. Acquisition of Corner Lot. Ms. Lazarus asked that Ms. Davis help present a "benefits to giving" package together to present to the current owners of the South corner lot at Central & FM485. Although not essential to the project, the corner lot would greatly enhance the development to the designation site area.

6. Nomination of New Members. Ms Lazarus then announced that the next item of business was the nomination and approval of additional Board member. Upon motion, the following person was unanimously

RESOLVED, that Kent Brunette, Website Coordinator, Robertson County Historical Commission, be approved as the fifth member of the Board of Directors.

7. Approval of the Internet Domain Name. Ms. Lazarus announced that Mr. Brunette had obtained the rights to the Internet domain address of www.camphearne.info for our use in promoting our project(s). 

Since there was no further business to come before the meeting, on motion duly made and seconded, the meeting was adjourned.

Dated: October 17, 2002 

________________________________________________

Cathy Lazarus, President/Secretary 

________________________________________________

Joseph Garcia, Vice President 

________________________________________________

Charles Bowman, Treasurer

Roll Call:  Friends Of Camp Hearne Hearne Chamber Of Commerce Website Robertson County TXGenWeb Site Robertson
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