Constitution and By Laws

Constitution and By Laws


The name of this organization shall be The Cabarrus Genealogy Society.


The objectives of this organization shall be as follows:

l. To generate interest in and raise the standards of genealogical research and compilation in Cabarrus County by means of educational programs, work-shops, and the publication and preservation of material of genealogical and historical value.

2. To instill in members and county citizens a pride in their families genealogical data and encourage and instruct members in the practice of genealogical research compilation.

3. To serve, through its publications and otherwise, as a medium of exchange of genealogical information.

4. To promote the collection, preservation, and utilization of manuscripts, documents and other materials of genealogical value, particularly in the Lore History Room of the C.A. Cannon Memorial Library and the archives of the Society.

5. To publish such books, journals, newsletters, charts, papers or lists deemed useful to the public.


Membership in the Society shall be open to all persons interested in genealogical research and who subscribe to the objectives of the Society. Members joining during calendar year 1993 shall be deemed Charter Members.

There shall be six classes of membership:

1. Associate (Students under 18) - $7.00

2. Individual - $10.00

3. Family (living at same address, receiving one Journal) - $15.00

4. Sponsor - $50.00

5. Life - $200.00 or more

6. Honorary Life Members - those whose contribution to the Society in time and effort are so outstanding as to be so recognized by the vote of the Society and are thereafter exempt from annual dues.

Dues are payable on or before January l for the following year. Members failing to pay dues by March l, will be dropped from the mailing list.

The fiscal year of the Cabarrus Genealogy Society shall be from January 1 through December 31.

Only active members shall hold office and vote.


The officers of the Society shall be residents of Cabarrus County or its environs and shall include, but need not be limited to the following:


First Vice- President

Second Vice-President

Recording Secretary

Corresponding Secretary



Editor (Journal)

Terms of office shall be one year.

Officers shall be elected at the annual meeting by a plurality vote of qualified members present and installed at the meeting subsequent to the annual meeting.


The Board of Directors shall consist of officers of the Society, the immediate past president, and three to nine members-at-large appointed by the board and approved by the general membership.

Board members-at-large shall be installed at the first meeting following the annual meeting. The terms of office of all board members-at-large shall be three years with two or three members in each year class. Charter Board members shall be elected for one, two, or three years, depending on the class year.

The Board of Directors shall serve as the Society's budget committee. Budget will be prepared for any appropriate, long range, projects. In no case shall dedicated expenditures exceed actual income.


PRESIDENT - The President shall preside at all meetings of the Society and of the Board of Directors and shall call special meetings of the Society and/or Board of Directors, if necessary; shall be an ex-officio member of all committees except the Nominating Committee and shall appoint all committees not otherwise provided for.

FIRST VICE-PRESIDENT - The First Vice-President shall preside in the absence of the President shall succeed to the presidency in case of a vacancy; and shall serve as chairman of the program committee unless otherwise provided. The First Vice-President may succeed to the presidency the following year.

SECOND VICE-PRESIDENT - The Second Vice-President shall be in charge of all publicity, such as notices of pending meetings, articles on meetings held, and any publicity necessary for the promotion of the Society.

RECORDING SECRETARY - The Recording Secretary of this organization shall keep, or cause to be kept, a record of all meetings, including a record of attendance possess an up-to-date list of the membership list and maintain a file of all records of the organization, including a permanent and separate record of all additions and/or changes to the By-Laws.

CORRESPONDING SECRETARY - The Corresponding Secretary shall keep, or cause to be kept, a record of correspondence pertaining to this organization and shall answer all correspondence pertaining to this Society.

TREASURER - The Treasurer of this organization shall keep, or cause to be kept, a record of total membership; issue and sign all approved checks; shall maintain a checking account of the Society's funds; maintain financial records and funds of the Cabarrus Genealogy Society; and honor only those bills authorized by a majority of the membership present. He or she shall be responsible for all money (or monies) incurred from the sale of any and all material published by the Society. He or she shall give a financial report at each monthly meeting.

ARCHIVIST - The Archivist shall receive, prepare, record and file all biographical and historical materials of value to the Society and shall file in the Lore History Room of the C.A. Cannon Memorial Library all ancestor charts turned in by the members of the Society.

EDITOR (Journal) - The Editor shall be responsible for the collection, editing, publishing and distribution of the Journals as issued. The Editor may choose a staff from the Society membership.


The Society shall meet the third Tuesday of each month. The November meeting will be the annual meeting.

The Board of Directors shall meet at the call of the President or First Vice-President.

At any meeting of the Society, twelve active members present shall constitute a quorum. At the meeting of the Board of Directors, a simple majority of the incumbent members of the Board shall constitute a quorum.

The President may appoint a parliamentarian if deemed necessary.


PROGRAM COMMITTEE - The Program Committee shall arrange the monthly programs of the Society. The First Vice-President shall choose his committee from the membership of the Society. (See Article VI, Vice-President).