Executive Board and Committees
The Yellowstone Genealogy Forum (YGF®) was
founded at
The Forum promotes the preservation
of historical records and assists in the instructional training for various
forms of genealogical resources. The Forum
is a non-profit society consisting of an operating executive board, standing
committees, and general membership. Its meetings are open to all persons
interested in the various facets of genealogical research, and record or
historical site preservation.
Executive
Board Members (2011-2012)
President (PJ Smith)
The president is the principal executive officer
responsible for the general supervision of the affairs of The Forum, and presides at all meetings,
and appoints the chairmanships of standing committees, along with the board's
concurrence. The board meets a minimum of four times annually.
Corresponding
Secretary (Bobbie Meyers)
The Corresponding Secretary is a shared
responsibility for the general correspondence of The Forum, and shall assume the duties of the President if
required.
Program Coordinators (Laura Alvin & Gayle Ottman)
The Program Chairman plans and arranges
programs for meetings in accordance with the objectives of The Forum. The Program coordinator shall
assume the duties of the President should both the President and the
Corresponding Secretary is absent.
Recording
Secretary (Irene
Nelson)
The Recording Secretary maintains minutes of
The Forum and Executive Board meetings, is custodian of
The Forum's records, and
jointly signs for all contracts and documents authorized by The Forum.
Treasurer
The Treasurer maintains a record of The Forum's funds, deposits and disperses
monies as directed by The Forum,
and supports annual audits and budgets.
Standing
Committees
Standing committees
are created by appointment from the President of The Forum, and approved by the Executive Board. Each
committee is formed with a chairperson and additional members as needed to
support the specific tasks as required to provide expertise into the support
for genealogical preservation within the county. Special committees may be
created to support special functions deemed necessary to be accomplished.
Jason Herman publishes the newsletter, four
times annually.
Membership
Committee
The Membership Committee recruits and
maintains membership rosters. The Forum's membership dues run from September 1
through August 31st. Membership Applications are accepted
throughout the year; and guests are always welcome at the meetings. Print out
the application, complete the requested information and mail to the address
indicated along with your payment.
Nominating
Committee (Established when
needed prior to elections)
The Nominating Committee consists of three
persons who are elected by the membership and is responsible to prepare and
present a list of candidates for the Executive
Board at the Annual Election Meeting.
Program
Committee
The Program Committee is responsible for
coordination and arranging speakers and programs for The Forum's meetings and other special
events as required. The Program Coordinator is the chairman of this committee.
Publicity
Committee
The Publicity Committee publicizes The Forum's activities and maintains a
file of published releases.
Historical
Committee
The Historical Committee maintains a written
pictorial record of The Forum's
activities.
Book
Acquisition Committee
The Book Acquisition Committee is
responsible for the selection, purchase and inventory of all books and
periodicals purchased or donated to The Forum.
These books and periodicals are maintained in the Gen Room of the Parmly Billings
Library and are available for on-site reference at all hours the library is
open to the public. Excess inventory is available for sale.
Calling
Committee
The Calling Committee is responsible for
notification to the members of time and place for meeting, and for the
arranging of special transportation for those members in need of these
services.
Research
Committee
The Research Committee performs limited genealogical
research related to
Finance &
Budget Committee
The Finance & Budget Committee
establishes an annual budget and presents it to the Executive Committee for
review and adoption at the Annual Meeting of The
Forum.
Gen-Room
Committee
The Gen-Room Committee manages the operation
of the genealogical holdings within a locked and separate room on the 2nd
floor, within the Parmly Billings Library on
Record
Preservation Committee
The Record Preservation Committee assists in
the compiling and preserving of
Sales Committee
The Sales Committee is responsible for sales
of all books, CD's and other related materials offered by The Forum, shall prepare an annual
inventory of stock for sale and maintain accurate records of all transactions.
Lending Library
Committee
The Lending library Committee is responsible
for establishing lists of materials offered for loan, including tapes and videos,
and maintaining accurate records of the materials. Books are not offered for
loan.
The Library Support Committee provides
support to the Parmly Billings Library, and sets aside funds for the
acquisition of shelving and related facility needs. The Parmly Billings Library
Board is represented by: PJ Smith, Louise LaRue, & Athna May Porter.