Saskatchewan
Volunteers

Welcome Volunteers

Volunteers

Does anyone have any documents such as
Old Telephone Books, Henderson's Directories and City Directories, Family Stories or photographs, Town Directories, Co-op membership Books, Pioneer photos, letter, postcards, books, Credit Union and Elevator Books, Grain Companies, Church Books , and Cattle Brand Books, School Records, Church lists, Homestead maps etc.
These ALL are documents listing names of residents of a community which should be preserved. Placing these records online, or duplicating them would help prevent losses of primary source documents for family genealogists. These could either be given to the Museums, Archives, Societies, Family History Centers or placed online here. In many small towns, there was a local phone exchange before they amalgamated into Sask Tel. Directories listing names in communities could be placed online at this site for use by any online folks worldwide with a genealogical or historical interest in the area. Please e-mail if you would have any of these old documents that you would like to share with other genealogists online. There are three ways this could be done...
1. If you would be willing to photocopy them and pass the photocopies on to the regional coordinator, or sask gen web web curator who could place them online.
2. If you would be able to type up the document into a program (or scan the images) and then e-mail it to Sask Gen Web for online.(HTML knowledge not necessary, any computer typed up format can be used. Online acknowledgement given to you, the author with any works submitted for any online publication.) Sask Gen Web Re Transcription Volunteer
3. Another way to share these online with others via email exchanges would be to become a "Look up Volunteer"

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Do you have a website that provides genealogical, historical or other resources for genealogists in the area of Saskatchewan" If you have a genealogical, historical or geographical link then send it to us.

There are two ways to be a local resident volunteer, one would be to put your name as a "Look up Volunteer", and the other way would be to join the provincial or local mailing list. A local resident volunteer could be someone who is either currently living in the area, or who has resided in the area, and would be able to help with questions regarding the history of the area. Local resident volunteers could mention if they would want to do any look ups at their local public archive, library, cemetery, or courthouse etc. If you can do a look up in a specific microfilm at your local LDS family history center that doesn't need to be ordered in, as they are part of the permanent collection. If a volunteer does incur expenses, they should first inform the person requesting information what the expenses may be, and discuss reimbursement. Commercial or for profit activities need permission from rootsweb, but re-imbursement for expenses incurred such as photocopies or photos requested is logical.

A transcription volunteer would type up information. The information could come from:
1. A genealogical resource that is in the public domain such as from the released censeii, cemetery tombstone inscriptions, documents with expired copyright.
2. A genealogical resource for whom the publisher has been contacted, and written permission has been granted from the copyright holder for use of the material online.
3. The transcription volunteer could either directly submit via postal mail (--photocopies or CD disk) or e-mail an electronic file with the typed or scanned information such as a word, wordpad, notepad or excel file, a completed HTML ready web page, or a link to the relevant web page. Knowledge of HTML not necessary, other file formats can be submitted.
4. Online acknowledgement given to you, the author with any works submitted for any online publication.

Types of files for transcription include*:
• Census Records
• Vital Records (Marriage, Birth, Death, Divorce)
• Court records (county, federal, civil, circuit, probate....)
• Church records (members lists, baptisms...)
• Bible Records
• Family or historical photos, or postcards
• Newspapers (obits, marriage & birth announcements, local events...)
• Prison Records
• Military Records (rosters, muster rolls, service records, pension applications...)
• Land Records (deeds, land transfers, federal land grants, surveyor's records...)
• Tax Records (land, property, state, federal, local....)
• Local Histories
• Local Directories (phone books, old county and city directories....)
• Occupational (") (Mining inspector's reports, Accident reports, railroad reports, company newsletters....)
• Educational (") (school histories, newsletters, school census, yearbooks")
• Cemeteries
• Deeds/grants
• Misc*
• Newspapers/obits
• Ship Lists
• Tax lists
• Wills

A contact volunteer would contact a copyright holder of a genealogical resource to get a written statement that the book/copyrighted resource may be used for look ups or for placing information from it online. The publisher is the one to contact to obtain copyright permission. The publisher of 1981 local history/family biography books for example would be the Committee who compiled the book.

The Contact Volunteer would ask for a written response to questions such as:
1. If the book (or other copyrighted resource) could be used by look up volunteers to provide photocopies or transcriptions of passages to researchers for private research.

2. If the book index can be used online. The author / pulishers address and book ordering information could also be provided in the letter granting permission for indexing. For books without an index, an index can be placed online for the book, and would not violate any copyright, as the index did not originally exist, and would be a compilation of facts. This index would indicate familial names included in the book which would help genealogists determine if this resource would be helpful.

3. If any part of the book in whole or in part could be transcribed online. The author address and ordering information should also be provided in the letter granting permission for transcription. Genealogical privacy guidelines should be discussed so that information regarding persons still living would not be published online in general web pages.

This web page Calendar is dedicated to give genealogical researchers information regarding events taking place in Saskatchewan or of interest to those undertaking research in Saskatchewan. Societies, groups, and families are encouraged to post their event on this page. If you would like to be a volunteer to help provide this type of information that would be wonderful!
Please remember to include the
1.) Name of the Event
2.) Location of the Event
3.) Date/s and Time/s of the event
4.) Event description including web site if applicable
5.) Postal, e-mail or phone contact

Copyright Act
Berne Convention for the Protection of Literary and Artistic Works (Paris Text 1971)
*** The Online Books Page***
Frequently Asked Questions
How Can I Tell Whether a Book Can Go Online"

What is Not Under Copyright Protection:

Tombstone wording
Public records
Exception: A collection compiled together by an author of public records can be copyrighted.
Dates of birth, marriage, and death, and names are ordinarily not under copyright.
Census data
"Facts" are not under copyright, the exception would be a collection of facts together in a manner other than alphabetical. The collection may be under copyright.

- Copyright has Expired bringing the material into the public domain

Copyright in Canada is based on the life span of the author of the works. 50 years added to the year following the author's passing away would be a calculation of the end of copyright protection. Under joint ownership of a work, the author of the group who passes away last, would be the year of passing to add 50 years to the year following his year of passing to determine copyright expiration.

For example the author passes away July 4, 1936. 1937 + 50 would put the work in public domain in 1987

If the work is anonymous or pseudoanonymous whether under one owner or joint ownership, 50 years since date of publication would be the end of copyright protection.

For corporation published photographs, 50 years from date of publication would put photographs in public domain.

Works published by government departments belong to her Majesty and remain under copyright protection for 50 years.

" Fair dealing for the purpose of research or private study does not infringe copyright." Fair dealing requires that a bibliography of the work is included and no profit is incurred. How to Write a Bibliography - Examples in MLA Style All public records.

Works consisting entirely of information that is common property containing no original material, and lists or tables taken from public documents or other common sources.

Reprints and Photo Copies
Sources may be republished or copied in part or in total by anyone once it is public domain.

Copyright can be granted to reprints of public domain material. The new copyright would only cover new material added to the public domain ie table of contents etc. The original material is still public domain. To determine what has been added to the public domain material and what is added, the reprint publisher needs to be contacted.

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