Submitting a biography to the Massachusetts
Biographies Project is actually very simple.
1, 2, 3...
First, everyone should review the Submission
Second, prepare the
biography. The preferred method is to create a text file, i.e. RTF, WPD, MS Word
(review the Text Editing section for help with text
files). HTML documents, make a good second choice. Typing the biography as an e-mail
is the least desirable of the three. Ultimately, it will be up to the individual
County Coordinator to decide how they want their biographies prepared. Text and HTML
documents can both be posted directly to the county pages, but, HTML requires much
more work to archive and index.
> Third, submit your biography by
sending it as e-mail or an e-mail attachment to the County Coordinator. The e-mail
address of each County Coordinator is listed on the county's Biographies Home Page
or on the County Selection List.
Please be aware that by submitting a biography to the Massachusetts Biographies
Project you have given permission for representatives of the Massachusetts
Biographies project to examine this file for the purpose of extracting the names of
individuals for indexing purposes. Biographies may also be edited to append the name
and e-mail address of the submitter.
This is first and foremost; DO NOT post materials protected by copyright other than
your own! Any posted biographies found to be protected by a copyright of someone
other than the submitter must be removed from all Indiana and/or county Biographies
pages. Books and biography collections printed prior to 1922 are generally not
protected by copyright and are considered to be in the public domain. Photo-static
re-prints or duplications of pre-1922 works are not protected by current copyright.
The short story here is: Make sure your source books are pre-1922 originals, or
re-prints or copies of pre-1922 originals. Make sure all original works are
accompanied by your copyright notice, which is at the least the word "copyright",
your name, and the date.
There are several different ways to create text documents. Most of us use some type
of word processor such as WordPerfect or Microsoft Word. The Windows95 WordPad,
Windows 3.1x Write, and the MS-DOS Text Editor can also be used. The difference in
the various programs is going to be how the program handles the end of each line. In
order to be formatted correctly for a web browser, each line must end with a
"Carriage Return" (aka the "ENTER" key). Most word processors use "word wrap" or
"line wrap". This means that when you have typed to the right margin, the program
will automatically move the cursor to the left margin and down one line but does not
insert a carriage return. This makes the program easier to use but it also makes a
text document that contains a single very long line of text. Therefore, saving a
text document using a word processor requires that you somehow include carriage
returns at the end of each line. In Word, clicking on FILE|SAVE AS and then setting
the file type as "DOS Text with line breaks" accomplishes this. WordPerfect has a
similar function available.
For best results, configure your page settings with a width of 65 (6.5") or less.
This can be best accomplished by setting the page size to 8.5 X 11 and setting the
Left Margin to 1.2" and the Right Margin to 1.3". These setting will create a
biography that is easy to read and doesn't over-run the right margin. If you use a
text editor such as the MS-DOS Text Editor, or Windows Notepad, you must manually
insert a carriage return at the end of each line. Notepad will allow you to set a
page size and margins, but will still not automatically handle the carriage returns.
When creating your biographies, remember to put a heading at the top of each one
that identifies you source book, author, and publication date. You will also need to
include your own by-line at the bottom of each biography in the following format:
Submitted by: Your Name (firstname.lastname@example.org) Check out this
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